A PI team wants to show a member who missed the previous meeting that he was informed about the data collection process. Which tool should they use?

• A. Agenda
• B. Attendance record
• C. Minutes
• D. Action plan

Answer: (C)

Minutes provide the official written record of what happened in a meeting, including the information that was presented and discussed. By sharing the minutes, the PI team can show a member who missed the meeting that the data collection process was explained, what was decided, and any questions or clarifications that arose. An attendance record only notes who was present, not what was communicated. An agenda outlines topics planned to be discussed, not the actual content shared. An action plan lists tasks after the meeting, not the information conveyed during the meeting. So the minutes are the best tool to demonstrate that the member was informed.